A Corporate Travel Policy That Works

A Corporate Travel Policy that Works
It is​ a​ myth that employees who travel on​ business resent the​ corporate travel policy .​
the​ truth is​ that employees like to​ know what is​ expected of​ them and how to​ comply with a​ corporate policy as​ long as​ that policy is​ fair and gives them the​ ability to​ do what they need to​ do on​ the​ road .​
So a​ well thought out corporate travel policy is​ a​ benefit to​ the​ company and the​ business traveler alike.
If it​ has been given to​ you​ to​ put together a​ corporate travel policy,​ your mission from the​ stand point of​ the​ company is​ to​ develop a​ policy that standardizes business expenses,​ eliminates waste and excess on​ the​ road and puts some controls around that part of​ the​ business expense picture .​
So there are some definite focus areas you​ should include in​ the​ stated corporate policy including…
* Reservations .​
the​ business can utilize a​ travel agent that is​ looking for the​ best deal for the​ company .​
the​ best rates can be identified and taken advantage of​ but only while making sure the​ business traveler’s needs and the​ business objective of​ the​ trip are satisfied .​
Requiring that employees utilize the​ corporate travel agent again is​ not unfair and it​ clarifies for the​ employee how to​ handle the​ situation.
* Use of​ credit .​
It is​ a​ bit of​ effort and expense to​ set up corporate credit cards that you​ can require your traveling employees to​ use .​
But by trapping expenses to​ the​ corporate account,​ you​ can get a​ record of​ a​ most of​ the​ business expenses that the​ employee is​ incurring .​
Many of​ the​ expenses of​ travel such as​ airline and hotel can be directly billed back to​ the​ company thus taking the​ issues out of​ the​ hands of​ the​ business traveler.
* Travel rewards .​
If you​ have your corporate travel coordinated by an​ internal or​ external travel agency,​ corporate accounts with the​ major airlines can be established so the​ frequent flyer miles can be collected by the​ business .​
as​ such,​ the​ business can redeem those miles and realize those benefits as​ a​ significant discount to​ apply against the​ travel budget.
* Per Diem .​
Your corporate travel policy must communicate clearly to​ the​ traveling employee what their limits are for hotel,​ rental car and meals on​ the​ road .​
you​ want to​ head off before it​ starts any tendency by the​ employee to​ go overboard with daily expenses .​
This part of​ the​ policy should be reviewed annually to​ update to​ current costs.
* Reporting .​
One of​ the​ chief complaints employees have about corporate travel policies are that the​ expense reporting system is​ cryptic and hard to​ fill out .​
you​ will give the​ employee a​ standardized form that each traveler in​ the​ company must fill out to​ get reimbursed for expenses while traveling .​
But review these forms and even design your own so the​ format is​ understandable and you​ have categories to​ cover all types of​ expenses the​ employee might encounter.
Along with these general categories,​ your corporate travel policies should include some leverage for employees who are faced with exceptional situations .​
Room and food expenses can vary widely depending on​ where the​ employee must travel .​
So you​ don’t want to​ set the​ hotel limit to​ $125 per night because it​ is​ reasonable to​ stay in​ a​ comfortable hotel for that rate in​ Lincoln Nebraska but enforce that same limitation for an​ employee who must do business in​ New York City .​

By creating a​ policy that in​ general protects the​ corporate budget but is​ also workable to​ employees who are about the​ company business,​ you​ will have a​ tool that will serve both company and employee interests and enable business travel to​ be what it​ was always intended to​ be – a​ productive,​ business focused activity that achieves the​ goals of​ the​ enterprise.
A Corporate Travel Policy That Works A Corporate Travel Policy That Works Reviewed by Henda Yesti on July 09, 2018 Rating: 5

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